Privacy Policy Overview
Sport Wales (The Sports Council for Wales) is committed to protecting your privacy. This privacy policy is structured to give you clear information about how we handle your personal data depending on how you interact with us.
Policy Sections
Click on any section below to learn how we process your personal data:
Section 1 - Sport Wales' Data Protection Principles
This section covers our data protection principles, who we are, and how to contact us regarding privacy matters.
Section 2 - Information we may collect from you when you use our Websites or Online Services
This section covers how we use the information of visitors to our website and users of our online services.
Section 3 - Customers of our Sport Centre
This section covers how we use the information of customers who use the Sport Wales National Centre.
Section 4 - Members of sport clubs or bodies, the sport sector & those helping to support the sport sector
This section covers how we use the information of members of the wider sports sector.
Section 5 - Sport Wales Job Applicants
This section covers information collected during the recruitment process.
Section 6 - Athletes using the services of the Welsh Institute of Sport
This section covers information collected for our athlete support programmes.
Section 7 - Grant Recipients and Applicants
This section covers information we collect for our funding programmes.
Section 8 - Individuals who feature in our articles or newsletters
This section covers information collected during the communications process.
Section 9 - Individuals who contact us with complaints or enquiries
This section looks at information used when you contact us.
Section 10 - Individuals recorded on CCTV
This section covers how we use our CCTV footage.
Section 11 - Individuals who subscribe to our newsletters or updates
This section covers information used for promotional communications.
Section 1 - Sport Wales' Data Protection Principles
Who We Are
Sport Wales (The Sports Council for Wales) is an organisation created by Royal Charter on 4 February 1972. We are the national organisation responsible for developing and promoting sport and physical activity in Wales.
Registered Address:
Sport Wales National Centre
Sophia Gardens
Cardiff, CF11 9SW
Our Data Protection Principles
We are committed to:
- Processing personal data lawfully, fairly and transparently
- Collecting data only for specified, explicit and legitimate purposes
- Ensuring data is accurate and kept up to date
- Retaining data only for as long as necessary
- Ensuring appropriate security of personal data
Contact Us
To contact us regarding privacy matters or to exercise your data protection rights:
Email: info@sport.wales
Phone: 0300 300 3111
Section 2 - Information we may collect from you when you use our Websites or Online Services
When you visit our website, we may collect:
- Technical information: IP address, browser type, language settings, operating system
- Usage information: Pages visited, time spent, links clicked
- Cookies: See our Cookie Policy for details
This information is used to improve our website performance and your user experience.
Section 3 - Customers of our Sport Centre
If you are a customer at the Sport Wales National Centre, we may collect:
- Contact information (name, email address, phone number)
- Membership and subscription details
- Payment information
- Activity preferences and facility usage
Section 4 - Members of sport clubs or bodies, the sport sector & those helping to support the sport sector
If you are a member of a sports club, national governing body, or work in the sport sector in Wales, we may collect information about you to:
- Support sport development in your area
- Provide training and resources
- Communicate funding opportunities
- Share relevant news and updates
Section 5 - Sport Wales Job Applicants
If you apply for a job with Sport Wales, we will collect:
- Contact information
- CV and cover letter
- Employment and education history
- References
- Right to work in the UK information
Unsuccessful applicant data is retained for 12 months before being securely destroyed.
Section 6 - Athletes using the services of the Welsh Institute of Sport
If you are an athlete receiving support from the Welsh Institute of Sport, we may collect:
- Contact information and personal details
- Performance and training data
- Medical and health information (with consent)
- Financial support information
Section 7 - Grant Recipients and Applicants
If you apply for funding from Sport Wales (e.g. Be Active Wales Fund), we will collect:
- Information about your organisation
- Contact details
- Financial information
- Project details
- Progress reports and outcomes
Section 8 - Individuals who feature in our articles or newsletters
If you feature in a Sport Wales article, case study, or newsletter, we will ask for your consent to use:
- Your name and image
- Quotes and stories
- Photographs and videos
Section 9 - Individuals who contact us with complaints or enquiries
When you contact us with a question or complaint, we will record:
- Your contact details
- The nature of your enquiry
- Our responses and actions taken
Section 10 - Individuals recorded on CCTV
We operate CCTV systems at the Sport Wales National Centre for security and safety purposes. Footage is retained for a limited period and used in accordance with the law.
Your Rights
Under UK GDPR, you have the following rights:
- Right of access: Find out what data we hold about you
- Right to rectification: Correct inaccurate information
- Right to erasure: Request deletion of your data
- Right to restriction: Limit how we use your data
- Right to data portability: Receive your data in a structured format
- Right to object: Object to certain processing
Complaints
If you have a complaint about how we handle your data, please contact us first at info@sport.wales. If you are not satisfied with our response, you can contact the Information Commissioner's Office (ICO) at ico.org.uk.